Records and Archives Management System-World Credit Organization

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ICE8000 credit knowledge column
  • 1. "Introduction to ICE8000 Credit Knowledge"
  • 2. "Building an Integrity Unit——ICE8000 Integrity Management"
  • 3. "ICE8000 Credit Investigation, Analysis, Rating"

    • 3.8 Records and archives management system

    1. Purpose and Significance of Establishing Records and Archives Management System

    1. In order to control the operation records of the management system and ensure the traceability of the records;

    2. In order to verify the effectiveness of the management system and provide evidence for the audit;

    3. In order to preserve various evidence materials used to resolve disputes;

    4. In order to correctly investigate the responsibility of employees for breaking promises and breaching contracts.

    II. Requirements and precautions for establishing a records and archives management system

    1. A list of records should be established for easy retrieval;

    2. The record format should be easy to fill in and traceable;

    3. Records should be kept intact;

    4. Records can specify a retention period. For materials with a specified retention period, if possible, the retention period should be clearly indicated when designing the record format.

    5. There should be a handling method for records that have expired;

    6. The management of records can be reflected in other credit system documents, and the list of records can be clearly defined, and the format should be as clear as possible.

    III. Sample Records and Archives Management System

    ***Records and Files Management System of Co., Ltd.

    Chapter 1 General

    Article 1 In order to standardize management, this system is specially formulated.

    The second record and archive information includes:

    1. Various records of system operation;

    2. Various materials such as contracts;

    3. Other information.

    Chapter Two Records and Archives Deposit and Access

    Article 3 Each staff member shall keep records in accordance with regulations during work.

    Article 4 The records and archives of each department shall be sent to the credit management department within 20 days of the end of each year, and shall be kept by the credit management department.

    Article 5 Every system document should specify the records related to it, and the record format should be as clear as possible.

    Article 6 Records can specify a retention period. For materials with a specified retention period, the retention period should be clearly stated in the design record format.

    The storage period shall not violate the legal regulations, ICE8000 standard regulations, and board regulations.

    Article 7 The collection of records and archives should be approved by the general manager and returned within the approved time limit.

    Chapter Three Destruction of Records

    Article 8 Records that have passed the retention period can be destroyed with the approval of the general manager, and there should be a destruction list for destruction.

    Chapter 4 Responsibility investigation and reward and punishment measures

    Article 9 Staff who violate Article * of the system will be given administrative sanctions such as warnings and circular criticisms. If the nature and circumstances are serious, they will be recorded in the personal credit file of the violator, or they will be publicly complained or publicly exposed.

    Article 10 Staff who violate Article * of this system will be given an administrative penalty of administrative demotion. If the nature and circumstances are serious, it will be recorded in the personal credit file of the violator, or public complaints or public exposure will be made.

    Chapter Five Records of the System

    Article 11 The records of this system mainly include: "Archival Data Destruction List" (omitted).

    Chapter Six Supplementary Provisions

    Article 12 This system shall come into effect on the date of promulgation.

    Article 13 This system is interpreted by the credit management department of the company.

    The above content is excerpted from "Building an Integrity Unit - ICE8000 Integrity Management" (written by Fang Bangjian, free to use, but please indicate the source)