Conference Standards Excerpt-World Credit Organization

8.5 Excerpt from meeting standards

"ICE8000 International Credit Standard System Conference Standard" (https://www.ice8000.org/acnhwgc/101.htm) is a procedure standard formulated by the World Credit Organization (WCO) by referring to Robert's procedure standard.

Conference standards are not a sufficient condition for the realization of democracy, but they are a necessary condition for the realization of democracy. The meeting standard is very important, please read it carefully, the main content of the original standard is quoted as follows.

ICE8000 International Credit Standard System

Conference Standards

(version number: ICE8000-101-20100615-20100819-3)

(Resolution No. 21 of the Council, reviewed and approved by the third session of the Council on August 19, 2010, and signed by the President on August 27. Resolution No. 31 of the Council was revised for the first time, approved by the Third Council on August 19, 2011 It was reviewed and approved by the fourth session of the board of directors and issued by the president on the same day.)

Chapter Two Meeting Types, Participants' Rights, Convening Procedures

2.1 The types of meetings referred to in this standard include:

(1) Decision-making meeting

A meeting to seek a majority opinion and vote for a resolution can be called a decision-making meeting, such as a council meeting, board meeting, supervisor meeting, member meeting, shareholder meeting, etc.

(2) Staff meeting, opinion collection meeting

A meeting where ideas are proposed, solutions are sought, reasons are explored, ideas are gathered, opinions are sought, and suggestions are made, which can be called a staff meeting or an opinion collection meeting. A staff meeting or call for opinions allows participants to debate among themselves, and participants are obliged to fully express their honest opinions.

(3) Brainstorming session

An inspirational meeting, called a brainstorming meeting. Brainstorming does not allow participants to self-criticize or debate each other, and participants are obliged to be different and express as many ideas as possible.

(4) Work arrangement meeting, mobilization meeting

A meeting that assigns work to the participants, conveys policy instructions and resolutions, or mobilizes the participants can be called a work assignment meeting or a mobilization meeting.

(5) Inquiry meeting, consultation meeting

A meeting in which participants inquire and consult relevant units or individuals can be called an inquiry meeting or a consultation meeting.

(6) Hearing

A meeting in which both pros and cons or multiple stakeholders are heard. It may be called a hearing.

（7）Experience exchange meeting

A meeting where participants exchange experiences and share lessons can be called an experience exchange meeting.

（8）Press conference

A meeting in which news is released to multiple news media or/and questions from multiple news media are accepted at the same time can be called a press conference.

（9）Training meeting

A meeting where participants are trained is called a training session.

(10) Seminar

A meeting in which participants express their views and communicate with each other on a specific topic can be called a seminar.

2.2 According to the relevant regulations, participants are entitled to all or part of the following meeting rights:

(1) Right to speak.

The right to express opinions and reasons on issues is the right to speak.

(2) Right to ask questions.

The right to ask specific people questions is the right to ask questions.

(3) The right to error correction.

The right to put forward corrective opinions on matters that violate the meeting standards is the right to correct mistakes.

(4) Right to motion.

The right to make oral proposals to the meeting is the right of motion.

(5) Secondary right.

The right to agree to other people's motions as a co-sponsor is the right of secondment.

(6) Proposal right.

The right to submit suggestions, reports and other documents to the meeting in writing is the right to propose.

(7) The right to attach the case.

The right to agree to other people's proposals as a co-sponsor is the right to append.

(8) Voting rights.

The right to express one's own decision is the right to vote.

2.3 For meetings other than the decision-making meeting, the participants generally do not have the right to move, second, propose, attach, or vote.

When participants exercise the right to speak and ask questions, they need to apply for and obtain the assignment and permission of the meeting host (hereinafter referred to as the host).

Participants should exercise their right to propose and attach a case within the specified time limit for proposals. If the initiator of the meeting does not specify the time limit for the proposal, it should try to make it before the meeting.

2.4 If possible, the decision-making meeting should be held according to the following procedures, and other types of meetings can refer to the following procedures:

(1) Publish the meeting notice to inform the meeting time, place, proposal time limit and related meeting matters.

(2) Proposal. Interested parties can make proposals and necessary attachments within the proposal time limit.

(3) Prepare meeting documents.

The meeting documents should include the list of participants, meeting agenda, and meeting topics. The meeting rights such as the right to speak and the right to ask questions of specific participants should be clearly specified in the list of participants in accordance with relevant regulations.

(4) Send meeting documents to participants.

(5) Review the host's qualifications and confirm the host's identity. The moderator announces his identity and/or qualifications to act as the moderator at the opening of the meeting. If no error is corrected, the moderator's identity is confirmed. For example: at the opening of the organization council, the host announced: "According to the regulations, I am the host of this council. If anyone thinks that I am not qualified as the host, please raise it now. If no one raises it, it will be regarded as a meeting Moderator identity confirmed."

(6) Review the list of participants, confirm the qualifications of the participants, and the meeting rights of the participants. When the host announces "Has anyone found an error in the list of participants", if no one corrects the error, the qualification of the participant and the meeting right of the participant will be confirmed.

(7) Check the number of participants and confirm whether the number of participants has reached the minimum number of participants. When the moderator announces "Does anyone find that the number of participants is wrong", if no one corrects the error, the number of participants will be confirmed.

(8) Discussion and voting. Participants make speeches, ask questions, debate, and vote on issues that need to be voted on.

(9) Signature. Participants sign the meeting minutes and/or voting results of relevant documents.

Chapter Three Host

3.1 The moderator is selected according to laws, regulations and other relevant regulations.

If laws, regulations and other relevant regulations do not stipulate how to choose the moderator, the meeting convener or the person with the highest position shall act as the moderator. people.

3.2 The moderator assigns the right to speak and ask questions, confirms the right to second, proposes a vote, maintains order, and implements meeting standards. Summarize anyone's statement. (Note: The moderator does not participate in the discussion, and does not comment and summarize the speeches. The purpose is to prevent the moderator from expressing biased opinions or using the position of the moderator to monopolize the right to speak, or the moderator occupies the speaking time of the participants, which will affect the quality of the meeting.) < /p>

3.3 If the host really wants to comment on the current topic or needs to avoid it due to interests, he needs to give up the chair and authorize a temporary host to host until the voting on this topic is over.

3.4 During the meeting, the host cannot raise motions, including the motion of "shelving the current topic and discussing it later". If the chairperson wants to raise a motion during the meeting, he needs to give up the chair and authorize a temporary chairperson to chair until the motion is voted on.

3.5 The host has the right to ask the meeting to restore order when there is confusion in the speech. He can shout "Attention to order!", and he can hit it appropriately if there is a mallet.

3.6 If a participant violates the provisions of this standard and does not obey the host's stop, the host has the right to prohibit him from speaking or expel him from the venue.

In order to ensure the quality of the meeting, if the host has reason to believe that the content of a certain speech or topic has not been understood or clearly understood by the participants, then: the host has the right to ask the speaker or proposer to clarify the content or The content of the topic, to explain or re-speak, also has the right to suspend the meeting, give the participants a reasonable time to read and think, and then resume the meeting agenda.

Chapter 4 Error Correction

4.1 Participants with the right to correct errors have the right to correct errors in the following matters:

(1) The host does not have the qualifications to host the meeting;

(2) Participants are not qualified to participate in the conference;

(3) The allocation of meeting rights such as the right to speak, the right to ask questions, and the right to correct errors in the list of participants does not comply with relevant regulations;

(4) The number of participants does not meet the minimum requirements;

(5) Proposers, attachers, and the number of attaches do not meet the requirements;

(6) People who do not have the right to speak request or speak;

(7) Questioning by persons who do not have the right to ask questions;

(8) People who do not have the right to correct errors request error correction;

(9) A person who does not have the right to make a motion proposes a motion;

(10) Those who do not have the right to second the second vote;

(11) Voting by persons without voting rights;

(12) The moderator violates this standard when presiding over the meeting;

(13) Other matters that violate the meeting standards.

4.2 To exercise the right of error correction, it should be proposed within the time limit specified below, otherwise, it will be deemed as a waiver of the right of error correction, which will not affect the progress of the meeting and the effectiveness of the meeting results:

(1) The error correction for item (1) of 4.1 should be raised when reviewing the qualification of the moderator.

(2) Correction of items (2) and (3) of 4.1 should be made immediately after the host announces "Has anyone found an error in the list of participants?"

(3) To correct the error in item (4) of 4.1, it should be raised immediately after the host announces "Does anyone find that the number of participants is wrong?".

(4) Correction of item (5) of 4.1 should be made immediately after the moderator announces that the proposal will be discussed.

(5) Correction of items (6), (7), (8), (9), (10), and (11) of 4.1 should be performed when relevant personnel request to exercise relevant rights or exercise relevant rights Immediately after.

(6) Correction of item (12) of 4.1 should be made immediately after the moderator violates this standard.

(7) Correction of item (13) of 4.1 should be made before a procedural error occurs and the next meeting procedure is not actually carried out.

4.3 Participants exercise the right to correct mistakes and cannot interrupt others' speeches.

4.4 When exercising the right of error correction, the participants can only target the host, and they should announce "I want to correct errors" to the host, or hold up an eye-catching sign with the words "I want to correct errors" to the host. brand.

4.5 If necessary and possible, a person who is familiar with the meeting standards can be invited to serve as the meeting supervisor. The meeting supervisor will provide procedural consultation for the meeting, supervise and correct the meeting procedure to ensure the correctness of the meeting procedure.

Chapter Five Motions, Secondary Proposals, Proposals, Secondary Proposals

5.1 Proposal, discussion and voting procedures for motions:

(1) Motion: After the mover obtains the right to speak, he proposes a motion, expressed in the form of "I have a motion...". Do not explain the reasons when making a motion. During the discussion stage, the moderator may ask the mover to give priority to explaining the reasons for the motion.

(2) Seconding: Except for the host and the mover, if any other participant with the right to second thinks that the motion should be discussed now, he or she can directly raise his hand and shout "I second! ". As long as there is one vote for the motion (if the laws, regulations and other documents stipulate otherwise on the number of votes for seconding, the stipulations shall prevail), the host shall submit it to the meeting for discussion, modification and voting.

(3) Propose for discussion: After the motion is seconded, the moderator must ask the meeting for discussion, which can be announced like this: "So and so proposed a motion, so and so seconded.... Please express your opinions."

(4) Discussion: Discuss and modify the pros and cons of the current motion.

(5) Voting: The host invites the meeting to vote on "whether to pass the motion of such and such".

(6) Announcing the result: The moderator announces the voting result of the motion.

5.2 If a motion is filed If no one seconded the proposal right away, the moderator should, and should only ask, "Is there anyone seconded?" If there is still no one seconded, the motion is invalid, and no discussion or voting will take place.

5.3 Motions must be concise and precise, and focus on specific action suggestions. If the content of the motion is complex, the motion should be converted into a proposal. Proposals should include justification for the recommendation.

5.4 Proposal, discussion and voting procedures:

(1) Writing the proposal: The proposer writes the proposal.

(2) Attachment: The appender should sign the proposal, and after the appender reaches the minimum number of relevant regulations (for example: the World Credit Organization (WCO) statute stipulates that one-tenth of the agency directors can submit the proposal to the proposal. The board of directors of the organization submits a proposal. One-tenth of the number of directors of the organization, which is the minimum number), shall be included in the agenda of the meeting. If the minimum number of attachments is not stipulated, no attachments will be made, and they will be directly included in the meeting agenda (for example: according to the World Credit Organization (WCO) constitution, the president submits a proposal to the board of directors, and the institutional board of directors and the individual board of directors submit motions to each other , no appendant is required).

(3) Propose for discussion: The moderator invites the meeting to discuss the proposal, which can be announced like this: "XX submits a motion to the meeting, and X and X are waiting to attach the proposal... Please express your opinions."

(4) Discussion: Discuss and modify the pros and cons of the proposal.

(5) Voting: The host invites the meeting to vote on "whether to pass the XX motion".

(6) Announce the result: the moderator announces the voting result of the motion.

5.5 Participants can put forward the motion of "shelving the current proposal and discuss it later" and state the reasons. The host should allow a person who opposes the shelving to express his opinion, and then ask the meeting to vote. If the person in favor of the shelving reaches or exceeds the With two-thirds of the attendees, the current motion was shelved.

5.6 If an issue is not complete, new motions or proposals should be related to the current issue. The moderator should stop motions or proposals that are clearly irrelevant to the topic at hand.

5.7 If the meeting business has not been completed, the participants should not make new motions or new proposals that are not related to the meeting business. If you insist on raising it, the moderator should stop it.

Chapter 6 Speeches and Debates

6.1 Participants should establish such a value: every participant's opinion is valuable, and it is normal for different opinions to exist.

6.2 Every participant has the right to strive to transform his personal opinions into meeting resolutions, but the expression of personal opinions and the formation of meeting resolutions must follow the provisions of this standard.

6.3 Participants must first raise their hands to apply for the right to speak to the host before speaking, and cannot interrupt other people's speeches. When the moderator announces free speech or takes turns to speak, if there is no competition for the right to speak, the speaker can speak directly without applying for the right to speak, as long as the speech of others is not interrupted.

6.4 During the debate, the speaker can only express his opinions to the moderator, and cannot directly engage in face-to-face debate with people who have different opinions. (Note: This is to prevent personality conflicts between the two parties in the debate and form personal enmity.)

6.5 When the host allows the applicant to speak, the host can announce that "Mr./Ms. So-and-so is invited to speak", and can reiterate the time limit and frequency limit of the meeting.

6.6 Participants can raise their hands to make an appointment to speak while other people are speaking, and the host will record it; After that, the host asked the people who raised their hands to speak in turn.

6.7 If multiple participants apply for the right to speak by raising their hands at the same time, the moderator can assign the right to speak in turn according to the seat or other order. If one applicant requests lottery, the right to speak should be allocated by lottery.

If it is reasonably expected that the total number of floor allocations will not meet the requests of all participants, a lottery for floor allocation may be organized prior to the meeting.

6.8 If no participant applies for the right to speak, the moderator can assign the right to speak in turn according to the seat or other order. If the relevant person refuses to speak, it is deemed to have given up the right to speak.

6.9 If a participant interrupts or makes noise while others are speaking, the host should stop it immediately.

6.10 The speaker should stop speaking immediately after being interrupted by the host.

6.11 All debates must be conducted through the moderator. Participants are not allowed to debate directly, let alone insult each other or have physical conflicts.

6.12 The speaking time of each person shall not exceed three minutes (or a specific time), and each person shall not speak more than twice (or the specified number of times) on the same topic. The moderator has the right to interrupt speeches that exceed the time limit, and has the right to reject speech applications that exceed the time limit.

If the speaker thinks that the above speech time or the number of speeches is not enough for him to fully express his opinions, he may apply to the host for an extension of the speech time or the number of speeches. If the moderator thinks his application is reasonable, he can appropriately and simultaneously extend the speaking time or increase the number of speeches of all parties in the debate on the premise of fairness and reciprocity.

6.13 Debates must be on topic, must revolve around the current topic, and must revolve around "whether the current topic should be passed". Moderators should refrain from speech that is clearly irrelevant to the topic at hand.

6.14 The moderator should try to maintain balance by allowing opposing parties to take turns getting the floor.

6.15 The speaker should first state his position (for or against the current motion) and then explain his reasons.

6.16 Participants can only discuss the facts when speaking, and cannot make personal attacks, question or comment on other people's motives, habits or preferences, otherwise the host has the right to stop. (Note: This is to prevent personality conflicts.) (The original text of Robert’s standard here: Do not make personal attacks when speaking, and do not question or comment on other people’s motives, habits or preferences, otherwise the host has the right to stop.)

Chapter Seven Questions

7.1 Participants must first raise their hands to apply to the host for the right to ask questions before asking questions, and cannot interrupt other people's speeches. When the moderator announces free questioning or taking turns to ask questions, if there is no competition for the right to ask questions, the speaker can directly ask questions without applying for the right to ask questions, as long as the speech of others is not interrupted.

7.2 When applying for the right to ask questions, the applicant should first obtain the right to speak, and then face the host and announce "I apply to ask a question to XX". When the moderator agrees to ask questions, he can announce that "Mr./Ms. X asks XXX questions", and can reiterate the time limit, frequency limit and related requirements for asking questions. The person being questioned is obliged to respond to the question.

7.3 During the questioning process of other people, participants can raise their hands to make an appointment to ask questions, and the host will record them; After the speaker has finished speaking, the host asks the person who raised his hand to ask questions in turn.

7.4 If multiple participants raise their hands at the same time to apply for the right to ask questions, the moderator can allocate the right to ask questions in turn according to the seat or other order. If one applicant requests lottery, the right to ask questions should be allocated by lottery.

If it is reasonably expected that the total number of allocations for questioning rights will not meet the requests of all participants, a lottery for the allocation of questioning rights may be organized before the meeting.

7.5 If none of the participants apply for the right to ask questions, the host can assign the right to ask questions in turn according to the seat or other order. If the relevant personnel refuse to ask questions, it will be deemed as giving up the right to ask questions.

7.6 The time for each person to ask questions should not exceed two minutes (or the specified time), and each person should not ask more than two times (or the specified number of times) on the same topic. The moderator has the right to interrupt questions that exceed the time limit, and has the right to reject applications for questions that exceed the limit.

If the spokesperson thinks that the above-mentioned questioning time or the number of questions cannot make him fully express his opinions, he may apply to the host for an extension of the questioning time or the number of questions. If the moderator deems his application reasonable, he may, on the premise of fairness and reciprocity, appropriately and at the same time extend the questioning time of all parties to the debate or increase the number of questions asked by all parties to the debate.

7.7 Questioners should also comply with the following requirements:

(1) Questions must be relevant and must revolve around the current topic.

(2) When asking questions, do not make personal attacks, question or comment on the motives, habits or preferences of others.

If the questioner fails to comply with the above requirements, the moderator shall stop it. If the moderator does not stop, the participants have the right to interrupt the questioner's speech and apply for the moderator to stop it.

7.8 Participants shall not unreasonably interrupt the speaker's speech.

Chapter 8 Voting and Signature

8.1 Each topic of the meeting should be fully expressed, discussed and revised by the participants before it can be voted to form a meeting resolution.

8.2 For staff meetings and hearing meetings, if the participants do not have voting rights, they cannot exercise their voting rights, but they have the right to request a final statement to fully express their views.

8.3 For experience exchange meetings, press conferences and other meetings that do not require resolutions, the host does not need to ask for a vote.

8.4 A vote can only be called after there are no more participants requesting to speak or all participants have exhausted their floor rights.

8.5 Only the moderator can ask for a vote.

8.6 Voting may be by show of hands or ballot.

If voting is adopted, in principle, the voting on matters shall be done by secret ballot, except for voting on persons, which shall be done by secret ballot.

8.7 When voting, the host first asks the party in favor to vote, and then asks the party against to vote, and does not ask the party who abstains to vote.

8.8 If the chairperson has the right to vote at the meeting, he can participate in the voting, but if it is a show of hands, the chairperson must vote at the end. (Note: To prevent participants from following suit and holding thick legs)

8.9 When voting, no participant has the right to speak to explain his or her vote.

8.10 Any participant can change their vote before the moderator announces the voting result, but not afterwards.

8.11 When the number of votes in favor exceeds that of the opposition and reaches the required minimum number of votes, the motion is passed. A draw between the pros and cons or the failure to reach the required minimum number of votes is tantamount to failure. If there are other provisions in ICE8000 standards and relevant documents of conference units, such provisions shall prevail.

8.12 If possible, relevant meeting documents should be produced on the spot according to the meeting discussion and voting results, and be signed by the participants. If it is not possible to sign on the spot, it should be re-signed afterwards. When re-signing, the participants shall not refuse to re-sign on the grounds of repentance. If the participant refuses to make up the visa without reason or is unable to make up the visa, the relevant personnel can make up the visa on his behalf after stating the reason.

The above content is excerpted from "Introduction to ICE8000 Credit Knowledge" (written by Fang Bangjian, free to use, but please indicate the source)